Teaching digitally

Didactic and technical support


Information and tools for all courses

Overview acc. to course type

Here you can find information and tools according to course types.

Comparison: Webinar tools at the University of Vienna

Here you can find a comparison of webinar tools available at the University of Vienna (In German).

Overview acc. to application scenario

Moodle for remote learning

Please use Moodle as far as possible for communicating with students and sharing resources. If you want to create a Moodle course for your lecture, please follow the steps explained under this link. You can find a detailed technical introduction to Moodle here (in German).

If you would like support for creating Moodle course designs, you can also take a look at Moodle example courses (registration key: test12beispiele45) and use Moodle templates (registration key: arsfc19). Instructions on how to integrate templates in your Moodle course are available in this video tutorial as well as in this cheatsheet.

Communication with students

In order to keep in touch with your students, please create a forum in Moodle.

You can use the existing forum for announcements to send messages directly to students. Students will receive these messages also as an e-mail. However, in the forum for announcements students can neither reply nor write posts themselves. Therefore, it is recommended to create also a student forum, where students can write and reply to posts. Use the student forum to collect students’ questions and reply to them.

You can find information on how to use the forum here (In German):

Sharing materials

Please note: All links lead to support materials in German.

In Moodle you can easily upload files by drag & drop or with the activity “File”. You can also include links to external resources (such as textbooks or other publications). The university library offers a number of e-resources. A manual for the integration is available here. Regarding copyright, the usual rules apply (especially refer to § 42g. "Öffentliche Zurverfügungstellung für Unterricht und Lehre" and § 42f. "Zitate"). You can find the current copyright law here. For further information, please refer to the Teaching Manual.

If the file size does not allow deployment on Moodle (max. 250 MB), please use u:cloud. This cloud storage service is available to all employees of the University of Vienna. You can share this resource with your students via a link. You can find instructions here and here.

If the contents are not protected by copyright law, you can publish them on a homepage of the University of Vienna. Instructions for creating your own homepage can be found here.

It is recommended to link assignments and guiding questions to course materials.

Please also refer to our information on copyright law.

 

Examples of course materials:

  • Slides of your presentations (you can add comments to the slides)
  • Links to external resources, such as textbooks, publications, or videos
  • Readers
  • Existing lecture streams
  • E-lectures und MOOCs (cf. Online recourses)

 

You can find further information on integrating files and links here (in German):

Examples of course materials

  • Slides of your presentations (you can add comments to the slides)
  • Links to external resources, such as textbooks, publications, or videos
  • Readers
  • Existing lecture streams
  • E-lectures und MOOCs (cf. Online recourses)

Recording audio

If you want to record presentations without image, you can use your smartphone or tablet. These are recommendations for teaching staff experienced in the use of multimedia.

Recommended apps for recording audio with your smartphone/ tablet:

Recommended apps for editing with your smartphone/ tablet:

Recommended software for editing on your PC:

 

Short audio and video files can also be recorded internally in Moodle (requires camera and/or microphone; maximum recording time is 3 minutes). A more detailed description can be found here.

Recording videos

We recommend these scenarios to teaching staff experienced in the use of multimedia.

 

Scenario 1: Screencasts

An easy option to record presentations are screencasts. A screencast is a recording of a computer screen which can be accompanied by an audio-commentary. In this way, you can give your presentation at your computer, record simultaneously and make it available to your students via Moodle. Prerequisites are a microphone (integrated or external) and one of the tools below.

Recommendations:

Recording via BigBlueButton:

You cannot only use BigBlueButton (integrated in Moodle) for teaching live online but also for recording your courses in advance. Learn in the Wiki how to do this.

Recording via Collaborate:

You can also use Collaborate to record screencasts in advance. Please find instructions here.

Recording via Powerpoint:

  • Screencast via Powerpoint is especially recommended, if you want to record your presentations.
  • For detailed instructions how to record, edit, and save screencasts with Microsoft Powerpoint, please refer to the Microsoft Support Page.

Recording via Windows 10:

  • Windows 10 offers the possibility to create screencasts. To do this press the Windows key + G.
  • If this does not work on your computer, you need to enable this functionality first. Click on the Windows logo on your task bar, go to “Settings” and select the Gaming section. You can enable audio and video recordings under „Record“.
  • Although this functionality was primarily created for gaming, you can use it to record anything that is going on on your PC-screen, also how to use software such as Excel, SPSS, R, etc.
  • You can find instructions on how to use screen recordings with Windows 10 on this website.

Open Source Option:

  • You can find a large number of options online. A free open-source tool is ShareX.

Apple devices:

  • You can also create screencasts with Apple devices. You can find instructions here (either via macOS Mojave or QuickTime Player).

 

Scenario 2: Producing smartphone- or tablet videos

Use the integrated camera to create videos with your smartphone or tablet. If you want to, you can edit the video directly on your smartphone.

Recommended apps for editing videos on your smartphone/ tablet:

Recommended software for editing on a PC:

Videoconferencing & Live webinars

Please consider first whether you really need your lecture to be held in a 1:1 live setting. You can also choose other forms of distance teaching. For example, reading assignments of book chapters or various papers, discussion forums, essay assignments, summaries, scripts or other formats of asynchronous teaching. Inspiration, templates and examples can be found in Moodle example courses (registration key: test12beispiele45) and Moodle templates (registration key: arsfc19).

You could also record your presentation as an audio or video in advance and make it available to students as a file. You can learn how to do this under "Teaching digitally": "How can I record audios?" and "How can I record videos?".

If you still want to do your course live, the webinar tool BigBlueButton is available in Moodle. It allows for lectures with up to 100 participants including slides or a whiteboard. Within the tool you are able to send closed questions (Yes/No, ...) to the audience and control certain rights of the participants (video on/off, audio on/off, ...). Manuals are available here: BigBlueButton for teaching staff | BigBlueButton for students

Moreover, the cloud-based video-conferencing tool Blackboard Collaborate is available to you in Moodle. It allows for live streams with up to 250 participants. You can find instructions here: Collaborate for teaching staff | Collaborate for students

Comparison: Webinar tools at the University of Vienna

Here you can find a comparison of webinar tools available at the University of Vienna (In German).

Integration of files on Moodle

You can upload your own video and audio files to Moodle (maximum size = 250 MB). Larger files can also be uploaded to your u:cloud and integrated into Moodle via a shared link.

You can also convert videos with the software Handbrake (the presets offer an easy handling).

Already existing external resources (e.g. Youtube) can be easily integrated via IFRAME. This allows students to play the video directly in Moodle without having to leave the site or download the video.

Information about videos and IFRAMES in Moodle can be found here:

Bear in mind copyright law

We have to point out that the usual copyright regulations for the use of materials by other copyright holders also apply during the period of remote learning.

To inform students about their rights for downloading and using materials uploaded to Moodle we recommend the following sentence:

Important notice: Students may use the provided materials privately and solely in context of their studies. Distributing material via upload on external platforms, social media or cloud services is not permitted. 

Please make sure that you place this information somewhere prominent in your Moodle course.

 

Further information:

Ensuring accessibility

E-learning is an effective means to ensure accessibility of courses for certain people - even during times of regular operation. However, new barriers can arise - especially when only e-learning is used. They should be taken into consideration from the start. Please find further information here

Moreover, many of the practical tips for accessible courses can also be adapted to the current situation of remote learning.

Useful links (websites in German):

Specifically for courses with up to 10 students

Small groups live online

For video conferencing in small groups (max. 10 people), the ZID recommends Jitsi. If audio only is used, more people can take part in a Jitsi meeting.

Advantages:

  • neither registering nor installing a software is required
  • the connection is encrypted end-to-end and data are not saved

When it comes to using Jitsi, the principle holds: Less is more. Use primarily audio and reduce the video quality or do without it completely for longer transmissions. A manual for Jitsi is available here.

Moreover you can use the webinar tools BigBlueButton and Blackboard Collaborate regardless of the number of participants.

Courses focused on writing

The Team “Academic Skills and Peer Learning“ supports you in implementing your courses with extensive writing in Moodle.

Particular focus lies on

  • the wording of assignments and
  • the organisation of feedback from teaching staff and/ or peers.

Precise wording of assignments is particularly important online. While ambiguities can easily be resolved in a classroom setting, students are often hesitant to disclose uncertainties in written and permanent form. Peer feedback plays a special role online in order to stimulate the exchange on the subject matter among students.

The following services are available:

Comparison: Webinar tools at the University of Vienna

Here you can find a comparison of webinar tools available at the University of Vienna (In German).

Specifically for lab courses/ excursions

For courses that are based on the presence of students we recommend the following: Please provide materials (e.g. theory, exercises for calculations, instructions for experiments) which students can use to prepare themselves during the period of remote learning. You can do this for example in the form of commented slide decks, reading materials, readers, videos, or protocols. Please also integrate assignments such as guiding questions or tasks for research, calculations, writing profiles or interpretig data. 

Inform your students about the preparatory materials and assignments as early as possible. Let them also know that the preparation is obligatory (continuous assessment). The preparation can be part of the assessment. You can award points for it on Moodle.

Practical lab work, excursions, collections, gathering data outdoors, etc. are presumably possible in July, August and September. This practical work should ideally be based on the preparation from remote learning. Because of the time saved the period of practical work can be shortened. Please provide your students with updated schedules as soon as possible. Please also adapt the assessment to the new conditions and update the information about it on u:find.

Student e-multipliers in these study programme administrations as well as remote learning e-tutors can support you. You can find additional information in the Sondernewsletter Lehre 07/2020 from 08.04.2020. Further advice on the instructional design of lab courses is available in this article from our Infopool besser lehren (in German).

Specifically for courses with up to 100 participants

First considerations:

Do you really need your lecture to be held in a 1:1 live setting?

Could you choose another form of distance teaching, such as:

  • reading assignments of book chapters or various papers,
  • discussion forums,
  • essay assignments,
  • summaries,
  • scripts
  • or other formats of asynchronous teaching.

Inspiration, templates and examples can be found in Moodle example courses (registration key: test12beispiele45) and Moodle templates (registration key: arsfc19).

Recording audio and video

You could also record your presentation as an audio or video in advance and make it available to students as a file. You can learn how to do this under:

 

Live webinars with students

  • BigBlueButton  (Manuals: BigBlueButton for teaching staff | BigBlueButton for students)
    • allows for lectures with up to 100 participants including slides or a whiteboard
    • allows control over certain options of participants (video on/off, audio on/off, ...)
    • send closed questions (Yes/No, ...) to the audience
  •  Blackboard Collaborate (Manuals: Collaborate for teaching staff | Collaborate students)
    • Trial phase at the University of Vienna (Server in Europe)
    • cloud-based video-conferencing tool
    • allows for live-streaming with up to 250 participants

Comparison: Webinar tools at the University of Vienna

Here you can find a comparison of webinar tools available at the University of Vienna (In German).

Specifically for courses with more than 100 participants

First considerations:

Do you really need your lecture to be held in a 1:1 live setting?

Could you choose another form of distance teaching, such as:

  • reading assignments of book chapters or various papers,
  • discussion forums,
  • essay assignments,
  • summaries,
  • scripts
  • or other formats of asynchronous teaching.

Inspiration, templates and examples can be found in Moodle example courses (registration key: test12beispiele45) and Moodle templates (registration key: arsfc19).

Recording audio and video

You could also record your presentation as an audio or video in advance and make it available to students as a file. You can learn how to do this under:

 

Live webinars with students

  • BigBlueButton  (Manuals: BigBlueButton for teaching staff | BigBlueButton for students)
    • allows for lectures with up to 100 participants including slides or a whiteboard
    • allows control over certain options of participants (video on/off, audio on/off, ...)
    • send closed questions (Yes/No, ...) to the audience
  •  Blackboard Collaborate (Manuals: Collaborate for teaching staff | Collaborate students)
    • Trial phase at the University of Vienna (Server in Europe)
    • cloud-based video-conferencing tool

    • allows for live-streaming with up to 250 participants

Comparison: Webinar tools at the University of Vienna

Here you can find a comparison of webinar tools available at the University of Vienna (In German).